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Effective Copywriting for San Jose Businesses

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We're local too!

We're Express Printing & Graphics, a local business, located in Sunnyvale, CA. Being locally owned and operated, we take pride in the Silicon Valley community and want to help other Small Businesses and organizations reach their highest potential.


25 years of experience

We've been thriving in Silicon Valley for over 25 years, helping our customers grow their businesses. We transform our years of printing, marketing, mailing, and website experience into articles that are posted here on our website, Twitter and Facebook. Whichever method you prefer to get your local business ideas from, we are happy to inspire all Bay Area Businesses.


Our services

We offer printing, marketing, mailing, and website services from our location in Sunnyvale. Our marketing experts can help you find the optimal method of promoting your business. Whether it's postcards, mobile websites, social coupons, or an array of other choices, we can narrow it down to what works best for YOU and your BUDGET.


Terry Doland, Owner
Terry Doland, Owner

Effective Copywriting for San Jose Businesses

If everything begins with a sale, then we are all selling something to somebody. Some of us are selling products or services for cash, while others (such as charitable organizations) are selling the idea that their cause is worthy of support. Even people who offer things for free are selling something – that what they are providing is useful.


Copywriting is an essential element of any sales or marketing effort
, regardless of the medium chosen to deliver it. Here are some typical projects that benefit from copywriting:

  • Printed sales material: brochure, display ad, direct mail campaign, product description, sales letters
  • Printed informational material: case study, white paper, newsletter article
  • Websites: landing and inner pages, SEO content
  • Social media: blogging, Facebook, tweets

Besides creating original material, copywriting services may also include proofreading and editing of existing text. Proofreading checks for spelling, grammar and sentence structure – the basic elements that readers use to judge the quality of the writing. Editing looks at context and syntax – the elements that improve or hinder the reader’s comprehension of the text. Neither proofreading nor editing includes rewriting, though.

Effective copywriting matters

Direct response copywriting – using the written or spoken word to get people to take some form of action – requires the same skills when used for traditional media (print, television, radio) or new media (web sites and social media). In addition, search engine optimization (SEO) is a new use for copywriting that is growing in importance.

When we are selling, communication with our audience is grounded in the mechanics of the sales process. One enduring description of the sales process is summarized by the acronym AIDA: get the reader’s attention; engage his interest; create desire to own; and provoke action. The AIDA concept is attributed to E. St. Elmo Lewis, an American advertising and sales pioneer, who developed it in 1898 – well over 100 years ago. Based on customer studies in the U.S. life insurance market, the steps are still accepted as a description of four phases buyers follow when accepting a new idea or purchasing a new product.

Here is a way to apply the four AIDA steps to a copywriting project:

Attention: Use a compelling headline to attract the reader’s attention. Then use a subhead to reinforce the headline, and an illustration or photograph for emphasis.

Interest and desire: Develop interest beginning with the first sentence of the body copy. Its sole purpose is to get the reader to read the next sentence. So focus on benefits to the reader rather than features of the product or service.

Desire: Use the second and subsequent paragraphs to elaborate on benefits and describe how the product or service will solve a problem or enhance the reader’s life. Aim for a logical progression of benefits that ends with the reader concluding “I must have this.”

Action: The final paragraph is the call to action – it tells the reader what to do next. Add a final thought as a P.S. to further stimulate desire and action.

Compelling content is based on knowledge

Before you begin writing, it is important to understand the target market, the benefits product or service brings to the target market, and what motivates the buying decision. Very large corporations or businesses find these answers with research, focus groups and other techniques outside the budget of a small business or local non profit organization.

So then, how can you get the information you need? An excellent way is to ask your top customers. Most businesses follow the Pareto principle, better known as the 80-20 rule. As applied to business, the Pareto principle states that 80% of sales come from 20% of customers, making the task of surveying customers a lot more manageable. Here is what you want to learn from a combination of survey questions and what you already know about your customers:

  • What demographic characteristics do your customers share? For individuals, this could include age, marital status, household income, ethnicity, etc. For businesses and organizations, SIC code, annual sales, number of employees, etc.
  • What separates your product or service from those of your competitors? Look for measurable characteristics like better performance, more features and benefits, on time delivery, ease of ordering, etc.
  • What motivates your customers to buy? Is it price? Delivery time? Superior quality?

With the answers you are better prepared to write the copy to develop the interest and desire. You will also know what kind of an offer to make.

Copy that sells

Using the AIDA approach means keeping the reader engaged from the headline all the way through to the call to action. This is best done by keeping the copy itself straightforward, focused and easy to understand. Here are some guidelines:

  • Keep the focus on the reader. An excellent test of this concept is to be sure the copy answers the reader’s question “what’s in it for me?” When you apply this test, it becomes instantly apparent why leading with benefits is more persuasive than a list of features. Made of titanium (a feature) is less persuasive than will last a lifetime” (a benefit).
  • Use a topic sentence for each paragraph. A topic sentence is the theme or main idea for the paragraph and is usually the first or last sentence. All sentences in the paragraph support the topic sentence by providing evidence or a persuasive argument.
  • Present evidence. By citing accepted positions, research or statistics you’ll be giving the reader more than your opinion and be building credibility. This is especially important if you are developing a new or counter intuitive idea.
  • Provide a specific offer. No matter what you are selling – a product, service or idea – it has to be specifically stated to be accepted. Without a clear, even bold offer, you risk the reader misinterpreting what you have said.
  • End with a summary. Restate the original benefits and remind the reader of the evidence you presented to support the benefit

Don’t settle for bad writing

Some people are natural writers – they intuitively know how to develop an idea that persuades others. That’s why people follow syndicated columnists and read editorials.

But if writing is not your strength, or if you lack experience in direct response copywriting, consider hiring a writer to do this work. As a skill, it is as important as good graphic design.  This is great information for San Jose Small Businesses.

This information provided to you by Silicon Valley's Express Printing & Graphics, Inc.
located at 1205 Alderwood Avenue, Sunnyvale, CA 94089



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